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Permlink Replies: 9 - Pages: 1 - Last Post: Feb 8, 2018 12:49 AM Last Post By: chris
Dan Swanson

Posts: 78
Registered: 10/31/14
Word distress!
Posted: Feb 3, 2018 9:11 AM
 
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Hi all. I have a new problem. When I'm converting individual chapters into the one big file, which is my final book, I usually drag and drop the chapters into the large file. Lately, the large file, after I have saved it and try to close it, has been needing to recover the file. I don't get it. It has never done this before and I'm afraid that I'm going to lose all the work that I've done on the book. YIKES!
I'm working in Word 2016. Has this happened to anyone else? Is there a fix? The only change is that I've recently began using Grammarly, but it worked fine for weeks after I began using it.
Any help would be greatly appreciated.
cdalebrittain

Posts: 11,820
Registered: 03/05/11
Re: Word distress!
Posted: Feb 3, 2018 10:26 AM   in response to: Dan Swanson in response to: Dan Swanson
 
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Rather than dragging and dropping the files, try copying and pasting them. Word has a mind of its own.
Dan Swanson

Posts: 78
Registered: 10/31/14
Re: Word distress!
Posted: Feb 3, 2018 4:57 PM   in response to: cdalebrittain in response to: cdalebrittain
 
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HI and thanks for the suggestion. I just tried using cut and paste on a pretty fat chapter and it didn't scare the pooh out of me by needing to recover.
Thanks again... Dan
Notjohn

Posts: 24,136
Registered: 02/27/13
Re: Word distress!
Posted: Feb 4, 2018 3:17 AM   in response to: Dan Swanson in response to: Dan Swanson
 
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I think the more usual practice is to open a new file and then to insert the individual chapters one by one, each starting a new section. But Word keeps changing, and now that you mention it, I don't see how to do that in Word 2007! I know I did it often in Word 2000, which was my finish-up software for many years. (My computer didn't have enough memory to spellcheck a 150,000-word book, so I did it in three sections.) And of course like most editing chores it is easily done in the redoubtable WordStar 7 from 1991. Microsoft keeps reinventing the wheel, until now the dang thing won't roll in a straight line.

Always, when doing something like this that makes you nervous, work on a copy. If you start a new file and insert the chapters, you aren't touching the originals at all, so if it explodes on you, no harm is done.

I also save each morning's work on Dropbox, so even if the computer explodes on me, I can retrieve it from the Cloud.

(Don't trust KDP to publish a print edition. Don't trust CreateSpace to publish an ebook. Each does one thing well and the other thing poorly.)

Good luck! -- NJ

Notjohn's Guide to E-Book & Print Formatting (2018 edition)

The blog: https://notjohnkdp.blogspot.com
C. Gold

Posts: 1,298
Registered: 02/17/15
Re: Word distress!
Posted: Feb 4, 2018 3:39 AM   in response to: Notjohn in response to: Notjohn
 
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I use Word 2013 and it has no trouble copy/pasting whole chapters into a fresh document. I even wrote VB code in the Word master document to do this for my first attempt at a book. That way I could have documents that were only a chapter in length and combine them automatically into a single document when I wanted to construct the whole. Let's see if it sends this to mod...

You'll have to enable VB macro coding and Alt+F11 to enter the VB coding pane. Create the two subroutines below and edit the filenames and path to match your own. When you are ready to test, put the cursor in the first subroutine somewhere and hit F5 to run the code. I trimmed it down a bit and shortened a few names. The book is constructed in the master document where you can do a final select all, cut, and paste into a new document once it's all done to keep the master creator document empty of text. Enjoy!

Sub OpenDoc()

Dim docCurrent As Document
Dim stPath As String
Dim stFileName As String
Dim stFullDocName As String
Dim n As Integer

stPath = "c:\Users\E\My Documents\Stories\The W World\The Last W\"

For n = 1 To 5
stFileName = Filenames(n)
stFullDocName = stPath + stFileName + ".docx"

Set docCurrent = Documents.Open(FileName:=stFullDocName)

'If you toggle the view of extensions, that needs reflected here
Windows(stFileName + ".docx").Activate
Selection.WholeStory
Selection.Copy
docCurrent.Close wdDoNotSaveChanges

'If you toggle the view of extensions, that needs reflected here
Windows("0 - Make Book" + ".docm").Activate
Selection.PasteAndFormat (wdUseDestinationStylesRecovery)
Selection.EndKey WdUnits.wdStory, WdMovementType.wdMove
Selection.InsertBreak WdBreakType.wdPageBreak
Next n

' Selection.WholeStory
' Selection.ParagraphFormat.FirstLineIndent = InchesToPoints(0.5)
' Selection.ParagraphFormat.LeftIndent = InchesToPoints(0)
' Selection.ParagraphFormat.RightIndent = InchesToPoints(0)

End Sub

Function Filenames(n As Integer) As String
Dim stNameArray(40) As String

stNameArray(1) = "1 - A - Master M"
stNameArray(2) = "2 - A- Leaving Town"
stNameArray(3) = "3 - A - Forest"
stNameArray(4) = "4 - O"
stNameArray(5) = "5 - Z - M and Z"

Filenames = stNameArray(n)
End Function

Amis

Posts: 285
Registered: 02/25/17
Re: Word distress!
Posted: Feb 4, 2018 5:38 PM   in response to: Notjohn in response to: Notjohn
 
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Notjohn wrote:
I think the more usual practice is to open a new file and then to insert the individual chapters one by one, each starting a new section. But Word keeps changing, and now that you mention it, I don't see how to do that in Word 2007!

From the Insert tab, Text group, click on the down arrow next to Object and choose Text from file. And then you can select all the files you want to combine (as long as they are in the right order or do them one at a time if you feel safer that way.)
Notjohn

Posts: 24,136
Registered: 02/27/13
Re: Word distress!
Posted: Feb 5, 2018 2:32 AM   in response to: Amis in response to: Amis
 
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Thank you!

You can see why I prefer OpenOffice Writer for some chores. I stared at the Insert tab possibilities for a long while before giving up trying to find the solution for the questioner. The last time I did this was in the spring of 2016.

(Don't trust KDP to publish a print edition. Don't trust CreateSpace to publish an ebook. Each does one thing well and the other thing poorly.)

Good luck! -- NJ

Notjohn's Guide to E-Book & Print Formatting (2018 edition)

The blog: https://notjohnkdp.blogspot.com
Amis

Posts: 285
Registered: 02/25/17
Re: Word distress!
Posted: Feb 6, 2018 10:36 AM   in response to: Notjohn in response to: Notjohn
 
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Notjohn wrote:
Thank you!

You can see why I prefer OpenOffice Writer for some chores. I stared at the Insert tab possibilities for a long while before giving up trying to find the solution for the questioner. The last time I did this was in the spring of 2016.

(Don't trust KDP to publish a print edition. Don't trust CreateSpace to publish an ebook. Each does one thing well and the other thing poorly.)

Good luck! -- NJ

Notjohn's Guide to E-Book & Print Formatting (2018 edition)

The blog: https://notjohnkdp.blogspot.com


Yes, it's a weird place to hide a useful function. I seem to remember it being more intuitive in earlier versions.
Patrick A. Smith

Posts: 1,922
Registered: 04/27/13
Re: Word distress!
Posted: Feb 7, 2018 8:16 PM   in response to: Dan Swanson in response to: Dan Swanson
 
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Dan Swanson wrote:
Hi all. I have a new problem. When I'm converting individual chapters into the one big file, which is my final book, I usually drag and drop the chapters into the large file. Lately, the large file, after I have saved it and try to close it, has been needing to recover the file. I don't get it. It has never done this before and I'm afraid that I'm going to lose all the work that I've done on the book. YIKES!
I'm working in Word 2016. Has this happened to anyone else? Is there a fix? The only change is that I've recently began using Grammarly, but it worked fine for weeks after I began using it.
Any help would be greatly appreciated.

I use Word 2016 exclusively so I can easily drag and drop chapters around in the navigation section.

One problem with pasting chapters in from other sources is that you might end up with different formats!
It would be a lot of trouble, but if you insist on pasting chapters in like that, then you'll have to select the entire story and set formatting so all will be uniform.

Next, i don't use grammarly, because a. I don't want my work out anywhere else, and b. What benefit do you get from that program? Seriously now... I went there and just to test the grammar check, i typed in the same sentence twice; once using 'to' and once using 'too' . It said both were correct! If it failed that test I sure can't depend on it.
chris

Posts: 145
Registered: 09/26/14
Re: Word distress!
Posted: Feb 8, 2018 12:49 AM   in response to: Dan Swanson in response to: Dan Swanson
 
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I would create a new document (just in case something goes awry -- you don't want to lose your original documents), and then copy and paste.

I use Word 2016 as well as Word 2003 -- I've had no problems copying and pasting with either of them.

There may be other ways to do it but copy and paste seems to be fairly simple and it seems to work. It has for me.
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