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Diane G Brooks

Posts: 1
Registered: 10/07/13
Building a linking TOC in Word
Posted: Jan 30, 2018 5:31 PM
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Hi all.

Working on the third book for my series for young adults, and I'm up against a problem. I'm converting the print file into a Kindle format, and I'd like to have a table of contents with links that (obviously) go to the right page when clicked. I can bring all my text and images into Word, but I'm not familiar with how to get the TOC to work that way in Word. I'm on a PC.

Can anyone give me instructions? Or, if it's too long a process to describe, just give me a link to point me in the right direction?

Thanks,
Grace
Eric Bakutis

Posts: 1
Registered: 04/22/15
Re: Building a linking TOC in Word
Posted: Jan 30, 2018 5:37 PM   in response to: Diane G Brooks in response to: Diane G Brooks
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If you create a TOC as normal in Word (using the TOC tool) and save it as a .docx, this TOC should be imported into your Kindle file automatically when you upload it to Amazon. The easiest way to do that is to mark your chapter headings using the "Heading 1" style, then create a TOC at the start of your book file listening Heading 1s. This allows readers to both jump to the chapter from the TOC page itself and load a TOC using the features of their Kindle.

If you're unsure how to create a TOC in Word, best bet is to browse a quick tutorial (the hardest part is finding the button). Good luck!
Donna St Felix

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Registered: 09/18/13
Re: Building a linking TOC in Word
Posted: Jan 30, 2018 10:29 PM   in response to: Diane G Brooks in response to: Diane G Brooks
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Diane G Brooks wrote:
Working on the third book for my series for young adults, and I'm up against a problem. I'm converting the print file into a Kindle format, and I'd like to have a table of contents with links that (obviously) go to the right page when clicked. I can bring all my text and images into Word, but I'm not familiar with how to get the TOC to work that way in Word. I'm on a PC.

Can anyone give me instructions? Or, if it's too long a process to describe, just give me a link to point me in the right direction?


TOC for Kindle digital book:
If you wrote your book in the program Word, you need to do the following:

(1) Type in the word Contents or Index where you are going to want your index.
(2) Highlight the area for each chapter (on the words) and Make sure you have chosen the index with NO page numbers as Kindle does not show page numbers. Click on 'Heading 1' under Styles for each chapter title.
(3) Put your mouse on the page where you want your table of contents to begin. Under the 'Reference' tab, click on Insert Index.
(4) When done, highlight the word you typed (Contents) and go to the 'Insert' tab. Click on 'Bookmark'. In the area that opens, type in, using small letters: toc and then click on add.

Test it out on a few random Word Documents until you understand the concept.
the_peartree

Posts: 1,056
Registered: 08/07/12
Re: Building a linking TOC in Word
Posted: Jan 30, 2018 10:35 PM   in response to: Diane G Brooks in response to: Diane G Brooks
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I'm saving all these posts for future reference, including Eric's and Donna's, but the TOC is what goes wrong most frequently when I upload to KDP, and things which used to work didn't last week. I've no idea why - I'm an idiot but not a complete idiot.

Good luck, as Notjohn says!
William Thompson

Posts: 1,194
Registered: 07/06/14
Re: Building a linking TOC in Word
Posted: Jan 30, 2018 11:14 PM   in response to: Diane G Brooks in response to: Diane G Brooks
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If you're having problems creating a TOC in Word, then perhaps its best that you don't create your TOC with Word's autotoc facility which is quite complex. It's probably alot easier just to create your TOC using the manual Bookmark/Hyperlink method which, although a manual method, is probably easier to understand.

When you create a TOC all you are doing is creating and inserting a bookmark in every chapter or main section heading in your doc. Then, from your new TOC page you write a list of those chapters or main sections and manually create links to their individual bookmark locations in the doc.

Here's how to manually create a doc TOC in Word.

1. First create a blank TOC page. Add the TOC heading then list all the sections/chapters that you want to see in your TOC.

2. Next, for each highlighted chapter or section heading in your doc, use Insert > Bookmark to insert a unique bookmark name e.g. title, intro, chap1, chap2, chap3...epilogue, about etc. Do this for all the chapters/sections you want to see in your TOC

3. Now return to your TOC page and link each chapter or section in the page's TOC list to its own unique bookmark name or id. You do this by clicking on Insert > Hyperlink > Place in Document > Bookmarks and selecting the relevant bookmark for each chapter or main section in the bookmark id list(that you created earlier). Do this for all your bookmarked headings

4. After doing the above you should now have a fully working doc TOC with links.


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writerbn

Posts: 5,813
Registered: 05/12/12
Re: Building a linking TOC in Word
Posted: Jan 31, 2018 4:54 AM   in response to: Diane G Brooks in response to: Diane G Brooks
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Diane G Brooks wrote:
Can anyone give me instructions? Or, if it's too long a process to describe, just give me a link to point me in the right direction?
As William says, a manual TOC is the safest way to do it, even though it takes longer. I recommend downloading the free Smash*words style guide, which describes everything you need to know about formatting a Word document, even if you don't use Smash*words.
the_peartree

Posts: 1,056
Registered: 08/07/12
Re: Building a linking TOC in Word
Posted: Feb 1, 2018 1:30 AM   in response to: William Thompson in response to: William Thompson
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William, thank you again for your admirable instructions. I can now create a good, working table of contents in my doc.x file. What I cannot do is then upload it into KDP. I'll be more precise; the TOC does upload and when I open my file in the Online Previewer there it is - when I click on the chapters headings it take me to them.

However, in the Table of Contents drop-down at the top of the previewer page only 'Beginning' and 'Cover' appear. If I upload this file as an HTML, then 'NCX' will appear but neither option produces a fully functioning table of contents that works on a Kindle reader.

So the issue is not being able to create a TOC - it's being able to create one that will be recognised by the conversion process.
MR R J LAIDLER

Posts: 1,002
Registered: 09/26/16
Re: Building a linking TOC in Word
Posted: Feb 1, 2018 2:16 AM   in response to: the_peartree in response to: the_peartree
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There are two types of TOC, the one you can create with bookmarks and the logical TOC which is created, or should be, automatically. I don't use Word but I think if your chapter headings are formatted as headings, such as H1, then the logical TOC will be created. If your chapter headings are just normal text made a bit bigger then it won't be.
A bit of googling might turn something up about logical TOCs and Word. :)
the_peartree

Posts: 1,056
Registered: 08/07/12
Re: Building a linking TOC in Word
Posted: Feb 1, 2018 2:30 AM   in response to: Eric Bakutis in response to: Eric Bakutis
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Well, Eric, I've just done this again, to make sure that I'm not going insane. using the Word TOC creation tool - which, by the way, everyone and his mother will tell you not do. This creates a table at the front of the document alright but when this is uploaded to KDP, only 'Cover' and 'Beginning' appear in the drop-down on the previewer. The table is obviously present in the previewed book but, unlike the hand-built ones I did earlier - note plural - this one does not actually work at all in the previewed book.

I agree that it 'should' be imported but it isn't!
the_peartree

Posts: 1,056
Registered: 08/07/12
Re: Building a linking TOC in Word
Posted: Feb 1, 2018 2:42 AM   in response to: MR R J LAIDLER in response to: MR R J LAIDLER
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Hello. I feel that I am rapidly becoming the authority on what does not work as far as TOCs are concerned. The logical TOC, otherwise known as the NCX, is a mysterious thing that according to Mark Coker, resides outside the book you have created. At this point he lost me. I can say, however, that if you only have 'NCX' showing in the drop-down box on your Kindle online previewer, this will NOT produce a working table of contents for the typical Kindle device owner; if he is of a more technical bent he or she might be able to dis-assemble his e-reader and tweak a few things inside to make it work. Spraying the insides with WD40 might also help.

I can also confirm that there appear to be no circumstances under which the official Word processes for automatically creating a table of contents will ever actually deliver one through the Kindle document conversion process. Manually created TOCs that work can be found inside various uploaded files but unless they are recognised as such by the conversion process - mine never are - they will not be available to anyone with an e-reading device.

I'm going to pay someone to fix it for me - or I could just offer the fee to the first person who can explain it to me!
William Thompson

Posts: 1,194
Registered: 07/06/14
Re: Building a linking TOC in Word
Posted: Feb 1, 2018 3:48 AM   in response to: the_peartree in response to: the_peartree
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Sounds like you've got a missing item in the Go To menu of your Kindle device. Fixing that problem is really simple. Just go to your Table of Contents page and, using your mouse, swipe and select your TOC heading. Then just bookmark your TOC heading and name it "toc". That's all you have to do. After conversion to Kindle, the TOC link in the Go To menu on the device should now be there along with "Cover" and "Beginning".
the_peartree

Posts: 1,056
Registered: 08/07/12
Re: Building a linking TOC in Word
Posted: Feb 1, 2018 4:28 AM   in response to: William Thompson in response to: William Thompson
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Nope, not happening. Does the 'Contents' heading have to be hyperlinked or anything?
Cynthia Stowell

Posts: 7
Registered: 01/28/18
Re: Building a linking TOC in Word
Posted: Feb 4, 2018 10:03 AM   in response to: William Thompson in response to: William Thompson
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That would be handy, to link to your ToC via the Go To menu, but the ideal (and the standard!) is to have the entire ToC appear in the Go To menu. I'm having that problem now. My ToC works internally but it won't show up in the Go To sidebar, despite following all of KDP's instructions (linking to Heading style anchors, not to bookmarks).
Cynthia Stowell

Posts: 7
Registered: 01/28/18
Re: Building a linking TOC in Word
Posted: Feb 4, 2018 10:13 AM   in response to: the_peartree in response to: the_peartree
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I'm having the same problem -- a ToC that works internally in my document and in the e-book but that doesn't show up in the Go To ToC. I can't wait for an answer because I'm ready to promote my book but don't want people to buy it without that sidebar that readers depend on!

However, I was told by KDP that the Go To menu doesn't show up in the online previewer. You have to let it go live (go into the store) and then have a copy of your updated version e-mailed to you, or hope that the update shows up on your Kindle device, in order to see whether the NCX actually worked. So don't despair until you've seen your new version on an actual Kindle device or app! That said, I am despairing because I went through that process and my redone ToC is still not creating the Go To menu.
Ned Kelly

Posts: 1,176
Registered: 09/05/15
Re: Building a linking TOC in Word
Posted: Feb 4, 2018 4:22 PM   in response to: Diane G Brooks in response to: Diane G Brooks
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Dianne it really is simple, just follow WORD's Help to create an automatically linked TOC...anyone can do it if they READ THE INSTRUCTIONS...

It's especially useful if you have many chapters such as this one with one hundred.

The Great Space Race

http://www.amazon.com/dp/B00A8A73IO

Cheers

Ned
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