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Build Your Book – Format a Paperback Manuscript (Pages for Mac)
In this step-by-step guide, we show you how to format a paperback manuscript in Pages (Version 7.3) for Mac. Pages for iCloud may have reduced features. For more information about the differences, visit Pages Support. See our separate guides for formatting a paperback in Microsoft Word for Mac and Microsoft Word for Windows.
Set page size and margins
For books without bleed
For books with bleed
Margin size chartUse this chart to find your margin size:
Modify styles for a custom look
Add a normal styleTo select all body text to be formatted, place the cursor before the first chapter title and hold down the SHIFT + cmd + down arrow keys until the cursor moves to the end of your document.
Set the Heading 1 style
Format chapters (section breaks and chapter titles)Why this step matters:
Add section breaks
Format chapter title pages
Format front matterFront matter are the sections that come before the first chapter. Some elements are expected and others are optional, but there is a standard order. Learn more about front matter elements. Tip: Right-facing pages are odd numbered pages in printed books because the first piece of paper is on the right side, facing up from the open, printed book. The back of the cover is the left-facing page.
Add section breaks and blank pagesUse section breaks to add blank pages within the front matter as needed to ensure that pages have the proper position. To insert a blank page with a section break:
Format front matter pages
Half title page
Copyright pageTo format the copyright page, highlight all the copyright content. With Format selected, under Alignment, select Center. If you don't have a copyright page, you can use a template like this:
Copyright © 2018 Author NameTip: To make the copyright symbol, hold down the ALT + G keys. If you choose a KDP ISBN, it is your ISBN-13. If you have a 10-digit ISBN, change "ISBN-13" to "ISBN".
All rights reserved.
Table of contents (TOC)You'll add and format the table of contents in Step 9.
Preface, acknowledgments, and prologue pages
Add paginationSome books have different pagination styles between the front matter (Roman numerals) and book body (Arabic numerals). If you're unsure whether to use different pagination styles (it's not typical for novels), find books with content similar to yours to get an idea of what readers expect. To achieve different pagination styles, you have to use section breaks (see Step 3).
Unlink footers between front matter and book body
Fix page numbering issuesYou may notice that the pagination restarts at 1 at the beginning of a chapter or section. To fix this, highlight the page number on the pages that restart at 1 and select the checkbox labeled Match previous section under Headers & Footers.
Add headers (advanced)Alternating headers between the book title and author name is common in book design. To achieve different headers for the book content and front matter, you have to set up your file using section breaks (see Step 3).
Remove headers and footers from chapter title pagesIt's common for chapter title pages not to include headers. Here's how to remove them:
Format chapter title pages (advanced)A drop cap is a large capital letter typical for the first letter of the first word in a chapter. A drop cap gives your chapter title page a professional look.
Add images (advanced)This step shows you how to insert images for books with and without bleed. It also shows you how to position and styles images. Before you insert images, make sure they are high resolution.
Insert images for books without bleed
Insert images for books with bleed
Apply a style to an image
Create a table of contents (TOC)Not all paperbacks have a TOC. If you're unsure whether to include one, find books with content similar to yours to get an idea of what readers expect. If you also want to publish your book in digital format, creating a TOC now will save you time. Why? Because Amazon requires all Kindle eBooks to have a TOC, which allows readers to easily navigate between chapters.
Proof and export to PDFNow that you’re done formatting, it's time to do a final check and adjust some settings to ensure that your file works with the KDP website. You should:
Turn on paragraph marksIn the main menu, click View then Show Invisibles.
Downsample imagesBy default, Pages does not downsample images. Before you print to PDF, make sure that the images you imported are high resolution to avoid pixelation.
Print to PDF