Modifying the Normal style for book body

1. On the Home tab, right-click the Normal style and select Modify.
2. Select your Font and Font Size from the lists. (For example, set Font Size to 10 and select the Garamond font.)
3. Click the Format list and select Paragraph. This opens a dialog box.
4. In the dialog box:
   • Under General, set the Alignment to Justified.
   • Under Special, set First line indent to 0.2" (5 mm).
   • Under Spacing, set Before and After to 0 and under Line Spacing select Single.
   • Click OK.

Applying the Normal style to book body

1. Place the cursor before the first chapter title and then hold down the SHIFT + PAGE DOWN keys until the cursor moves to the end of your document.
2. Keep everything highlighted. On the Home tab, in the Styles ribbon, click the Normal style.

Tip: Applying the Normal style to all of the content after the front matter ensures that any hidden or unintentional formatting is changed.

Setting the Heading 1 style

1. On the Home tab, right-click the Heading 1 style and select Modify. This opens a dialog box.
2. Select your Font, Font Size, and Color, and set the alignment to Center. (For example, select black, Lucida Sans, 24pt, centered.)
3. Click the Format list and select Paragraph. This opens a dialog box.
4. Under Special, select (none).
5. Under Spacing, set Before and After to 60pt to move the title about a third of the way down the page and separate it from the first paragraph.
6. Click OK on both open boxes to save changes.

Tip: Depending on whether the font you chose is large (example: Arial) or a small (example: Times New Roman), you should size between 9 and 12 point. Amazon recommends 9 point for a larger font and 12 point for a smaller font.

1. Place the cursor at the end of the front matter.
2. On the Layout tab, click the Breaks list and then select Next Page.
3. Repeat the previous step at the end of each chapter.

1. Highlight the title of the first chapter. On the Home tab, in the Styles section, click Heading 1 to apply the style to the chapter title.
2. Repeat the previous step for each chapter title.

Adding section breaks and blank pages

1. Use section breaks to add blank pages within the front matter as needed to ensure that pages have the proper position.
   • To insert a blank page with a section break:
     • Insert the cursor at the top of the page that will follow the new blank page.
     • On the Layout tab, click the Breaks list and then select Next Page.
2. To create a placeholder page for the table of contents, add a right-facing blank page immediately before Chapter 1 and name it Table of Contents.
3. Before you start applying styles, make sure you've added section breaks in between pages of your front matter as described in Step 3.

Formatting front matter pages

Half title page

1. Highlight the title text. On the Home tab, in the Paragraph group, select Center.
2. In the Font group, select your Font, Font Size, and Color. (For example, select black, Lucida Sans, 32pt, centered.)
3. In the Paragraph group, click the dialog box launcher (small diagonal arrow):
   • Under Special, select (none).
   • Under Spacing, set Before to 32pt and After to 16pt to move the chapter title about a third of the way down the page and separate it from the first paragraph.
4. Click OK to save changes.

Title page

1. To format the title, repeat the steps in "Formatting the Half Title Page" with the same choices of font, size, color, alignment, and spacing.
2. To format the subtitle:
   • Choose the same Font as your title and then select Italicized, a smaller Font Size (example: 24pt), and center alignment.
   • In the Paragraph group, under Spacing, set Before and After to 16pt.
3. To format the author name:
   • Choose the same Font as your subtitle and then select a smaller Font Size (example: 16pt) and center alignment.
   • In the Paragraph group, under Spacing, set Before to 16pt and After to 0.

Copyright page

Dedication

1. To format the dedication, apply Heading 1 to the dedication title.
2. Select all of the dedication content. On the Home tab, in the Paragraph group, select Center.

Table of contents (TOC)

Preface, acknowledgments, and prologue pages

1. Apply Heading 1 to the titles of these pages.
2. Apply the Normal style to the content of these pages.

In Step 2, you modified Heading 1 for all chapter titles. Using the Heading 1 style also pulls anything tagged Heading 1 into the Table of Contents (Step 9). Use Heading 1 for any front matter pages you want in your TOC.

1. Go to the first page of Chapter 1 and double-click the bottom of the page to activate the Header & Footer Tools Design tab. Click Page Number and then select Bottom of Page and Plain number 2.
2. Click Page Number and select Format Page Numbers.
3. In the dialog box, make sure the Number format is 1, 2, 3 and set the Page numbering to Start at 1.
4. Click OK.

1. Go to the first page of your front matter and double-click the bottom of the page to activate the Header & Footer Tools Design tab. Click Page Number and then select Bottom of Page and Plain number 2.
2. Click Page Number and select Format Page Numbers.
3. In the dialog box, change Number format to small Roman numerals, and set the Page numbering to Continue from Previous Section.
4. Click OK.
5. To ensure consecutive pagination, repeat this process for all front matter pages.

Unlinking footers between front matter and book body

1. Double-click the bottom of the first page of Chapter 1 to activate the Header & Footer Tools on the Design tab.
2. With your cursor in the footer, you'll see Link to Previous highlighted in the Navigation group. Click Link to Previous to deselect it.

Removing page numbers from certain front matter pages

1. Double-click the bottom of the page to activate the Header & Footer Tools on the Design tab.
2. In the Options group of the Design tab, click Different First Page.

Tip: It may seem confusing to add page numbers individually and then remove some. We recommend this so the page numbers flow consecutively whether they are displayed or not.

Fixing page numbering issues

1. Double-click at the bottom of each page where the numbering restarts to activate the Header & Footer Tools on the Design tab. Click Page Number and then select Format Page Numbers.
2. In the dialog box, set the Page numbering to Continue from Previous Section.
3. Click OK.

Adding headers

1. Go to the first page of Chapter 1 and double-click the top of the page to activate the Header & Footer Tools Design tab.
2. In the Navigation group, click Link to Previous to deselect it. (Same as previous should no longer appear in the header.)
3. On the Header & Footer Tools Design tab, in the Options group, click the check box next to Different Odd & Even Pages.
4. Repeat this process on the second page of Chapter 1. This ensures your headers do not appear in the front matter. If the even page numbers have been removed from your manuscript, you can add them back by double-clicking the bottom of page two of Chapter 1 to activate the Header & Footer Tools on the Design tab. Click Page Number and then select Bottom of Page and Plain number 2.
5. Go to the first page of Chapter 1 and double-click the top of the page to activate the Header & Footer Tools Design tab.
6. In the Header & Footer group, click Header and select Blank.
7. To add the book title to all odd pages, select the placeholder text and replace it with the book title.
8. Highlight the book title in the header. On the Home tab, in the Paragraph group, and select Center Alignment.
9. Select the header for page 2, and repeat steps 6 through 9 to add the author name to the even pages.

Removing headers and footers from chapter title pages

1. Double-click the top of the chapter title page to activate the Header & Footer Tools on the Design tab.
2. In the Options group of the Design tab, click Different First Page. The header and footer disappear.

Tip: You might find it more efficient to perform the tasks for each chapter title page (applying Heading 1, first paragraph, drop cap, and removing headers and footers) before moving on to the next chapter title page. This is covered in Step 7.

1. On the Home tab, in the Styles group, click the dialog box launcher (small diagonal arrow) to open the Styles options. Click the New Style button in the bottom left.
2. Name the new style First Paragraph. For Style based on, select Normal.
3. Click the Format button and select Paragraph. Set Indentation and Spacing. (For example, set Special to None and Spacing Before to 54pt.)
4. Click OK.

1. Highlight the first paragraph of the chapter and apply the First Paragraph style.
2. To add the drop cap, keep the first paragraph highlighted and go to the Insert tab. In the Text section, click the Drop Cap menu and select Dropped.
3. To modify the drop cap, click the Drop Cap menu and select Drop Cap Options to modify the Font, Lines to drop, and Distance from text. (For example, Lucida Sans, Lines to drop: 3, Distance from left: 0.05".)
4. Repeat the steps above on each chapter title page. (For example, if you have 12 chapters, you would repeat these steps 12 times.)

1. Place the cursor just before the place where the image should appear.
2. On the Insert tab, click Pictures and browse to find the desired image. Click Insert to add the image.
3. Set the image positioning to have text wrap around it. This allows you to reposition the image on the page. To set text wrapping, click the image to open the Picture Tools Format tab, click Position, and then select any of the options under With text wrapping.
4. After applying text wrapping, you can reposition your image by dragging and dropping it.

1. Right-click the image and select Size and Position.
2. In the pop-up menu, confirm that the checkbox next to Lock aspect ratio is checked. Adjust the height or width as desired and click OK.
3. Make sure the image is inside all four margins. You can turn on Gridlines to show where your margins begin by going to the Layout tab, clicking Align, and selecting View Gridlines. If the image is sized so it is close to the margins, do the math. Subtract your inside and outside margins from the trim size for width and subtract top and bottom from the trim size for height. The image size cannot be larger than:
   • Image Size Width (No Bleed) = Trim Size – Inside Margin – Outside Margin
   • Image Size Height (No Bleed) = Trim Size – Top Margin – Bottom Margin

1. Place the cursor just before the place where the image should appear.
2. On the Insert tab, click Pictures and browse to find the desired image. Click Insert to add the image.
3. Set the image positioning to have text wrap around it. This allows you to reposition the image on the page. To set text wrapping, click the image to open the Picture Tools Format tab, click Position, and then select any of the options under With text wrapping.
4. After applying text wrapping, you can reposition your image by dragging and dropping it.

1. To size an image for bleed, right-click the image and select Size and Position. In the pop-up menu, confirm the checkbox next to Lock aspect ratio is checked, and then adjust the height or width as needed to make the image bleed to the edge of the page. Click OK.
2. To have the image bleed from side to side, set the width of your image to the width of your trim size plus 0.125" (3.2 mm). (For our example book, we sized our image width to 6.125" (15.54 cm).)
3. If you want your image to bleed from top to bottom, set the height of your image to .25" plus book's trim size height. (For a 6" x 9" (15.24 x 22.86 cm) book, set the height to 9.25" (23.46 cm).)
4. Before you upload your interior file to KDP, make sure you choose Bleed in the KDP paperback options, on the Paperback Content tab, in the Print Options section.

1. Click the image to open the Picture Tools Format tab. In the Picture Styles group, select a frame to apply to the image.
2. Click Position and hover over options to show different available positions for the image within the text.

Adding an automated table of contents

1. Highlight the table of contents text on the placeholder page you created in Step 4, in the "Adding Section Breaks and Blank Pages" section. On the References tab, click Table of Contents and select Automatic Table 2 to insert a new TOC.
2. Format the Table of Contents heading by choosing font, size, and alignment. (For example, Lucida Sans, 24pt, center alignment.)

Updating the table of contents

1. To update the table, click the TOC and go to the References tab.
2. In the Table of Contents section, click Update Table.

1. Turn on hidden formatting symbols by clicking the paragraph symbol on the Home tab. Scroll through the document looking for any spacing issues.
2. To embed fonts, go to the File tab, click Options and select the Save menu.
3. Scroll to the Preserve Fidelity when sharing section and check the Embed fonts in the file option. Leave other options unchecked.
4. Click the Advanced menu and scroll to the Image Size and Quality section.
5. Click the checkbox next to Do not compress images in file.
6. Set the default target output to 330 ppi.
7. Click OK to save changes.
8. To export as a PDF, go to the File tab, click Export, and then click Create PDF/XPS Document.
9. In the pop-up menu, click Options and then click the checkbox next to ISO 9005-1 compliant (PDF/A). This flattens any transparencies within the document.
10. Click OK to save changes.
11. Click the Publish button to create a PDF of the Microsoft Word document.

You're now done formatting your interior file! To upload it to KDP, go to your Bookshelf.